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2025 Latest Full Process Guide for Belgium Booth Design and Construction

Participating in exhibitions in Belgium is a great opportunity for businesses to showcase their products and services, expand their market, and enhance their brand image. However, a successful exhibition requires a well-designed and constructed booth. This article will provide you with a comprehensive guide to the process of designing and constructing a booth in Belgium in 2025, and also introduce several reliable companies, with New Power Exhibition Design taking the lead.

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I. Initial Planning and Research

A. Understanding Exhibition Requirements

  1. Venue Regulations: Different exhibition venues in Belgium, such as Brussels Expo and Flanders Expo, have specific regulations regarding booth size, height limits, construction materials, and safety requirements. For example, some venues may restrict the use of certain flammable materials.
  1. Exhibition Theme: Align your booth design with the overall theme of the exhibition. If it's a technology - focused exhibition, incorporate modern and high - tech elements into your design.

B. Defining Your Goals

  1. Brand Promotion: Determine how you want to enhance your brand image. Do you want to emphasize innovation, reliability, or sustainability?
  1. Product Display: Decide which products or services you will showcase and how to display them most effectively to attract visitors.

II. Selecting a Service Provider

A. New Power Exhibition Design

  1. Rich Experience: With over a decade of experience in the European exhibition market, New Power has successfully completed numerous projects in Belgium. They have a deep understanding of local exhibition requirements and cultural preferences.
  1. Comprehensive Services: They offer end - to - end services, from initial concept design to on - site construction and post - exhibition dismantling. Their in - house design team can create unique and eye - catching booth designs that reflect your brand identity.
  1. Cost - effectiveness: New Power has its own production facilities in Belgium, which helps to reduce costs. They also provide competitive quotations without sacrificing quality.

B. Other Recommended Companies

  1. Radon Sp. z o.o: With more than 16 years of industry experience, they have served over 1000 clients. They are known for integrating modern technologies like AR, VR, and LED lighting to create dynamic and interactive booths.
  1. Publiganda NV: Focuses on "space narrative" design concept. They can create a story - like experience within the booth, allowing visitors to have an immersive interaction with the brand.

III. Design Phase

A. Concept Development

  1. Sketching Ideas: Designers start with rough sketches to present initial ideas, including the overall layout, color scheme, and key visual elements. For example, if your brand color is blue, the designer may incorporate different shades of blue into the booth design.
  1. 3D Modeling: Once the initial sketches are approved, designers use professional software to create detailed 3D models. This allows you to visualize the final look of the booth, including how the products will be displayed and how visitors will move around the space.

B. Material Selection

  1. Local and Sustainable Materials: Consider using materials that are locally sourced in Belgium, which can reduce transportation costs and support the local economy. Also, opt for sustainable materials to meet the growing demand for eco - friendly exhibitions. For instance, recycled wood or biodegradable plastics can be used.
  1. Durability and Aesthetics: Ensure that the materials chosen are not only durable enough to withstand the construction and exhibition period but also contribute to the overall aesthetic appeal of the booth.

IV. Construction Phase

A. Pre - construction Preparation

  1. Material Procurement: The service provider will source all the necessary materials according to the design plan. They will also check the quality of the materials to ensure they meet the required standards.
  1. Scheduling: A detailed construction schedule will be created, taking into account the exhibition's opening date, as well as any restrictions on construction hours at the venue.

B. On - site Construction

  1. Structural Building: The construction team will first build the basic structure of the booth, ensuring it is stable and safe. This may involve erecting frames, installing walls, and laying floors.
  1. Interior Decoration and Installation: After the structure is complete, they will add interior decorations, such as installing display cases, setting up lighting fixtures, and hanging signage. Any interactive elements, such as touch - screen displays or multimedia installations, will also be installed at this stage.

V. Post - construction and Exhibition - related Services

A. Booth Maintenance during the Exhibition

  1. Technical Support: The service provider should offer on - site technical support to ensure that all electrical, mechanical, and multimedia systems are working properly throughout the exhibition.
  1. Cleaning and Upkeep: Regular cleaning services can keep the booth looking presentable and attract visitors.

B. Dismantling and Recycling

  1. Dismantling Process: After the exhibition, the booth needs to be dismantled carefully. The service provider will follow a proper dismantling process to avoid damage to the venue and to ensure the safety of the workers.
  1. Recycling and Disposal: They will also handle the recycling and proper disposal of materials, in line with Belgian environmental regulations.
In conclusion, following this comprehensive guide and choosing a reliable service provider like New Power Exhibition Design can help you create a stunning and functional booth for your exhibition in Belgium in 2025. This will not only attract more visitors but also effectively promote your brand and achieve your exhibition goals.